Adding a Shared Calendar

You can connect an Outlook shared calendar or room calendar to your UChicago Outlook personal calendar. This lets you view the calendar and view events or check room availability.

Outlook (Classic)

1. Open the Outlook (classic) desktop app
2. In the left pane, click the Calendar icon
3. In the top ribbon, 
   1. Select Add > From Address Book... to add a shared calendar
      1. 
   2. Select Add > From Room List... to add a room calendar
      1. 
4. Search for the name of the shared calendar or room and hit Enter > double-click the room to add it > click OK

Outlook (New) or Outlook Online

1. Open the Outlook (new) desktop app or login to Outlook.com
2. In the left pane, click the Calendar icon
3. Click Add calendar
   1. 
4. Click Add from directory
   1. 
      
5. Select your email address in the next drop-down menu
6. Search for the shared calendar or room and select it > In Add to, choose where to add the calendar (the default of Other calendars is recommended) > click Add

Duplicating a Event on Classic Outlook

1. Open the calendar section of outlook on the left hand side.

2. Open the calendar of the event you want to copy.

3. Double click on the event you want to copy and it will open a pop-up window.

4. Now you will want to click on "Copy to my calendar"

5. You will see another pop-up like the one below. Select "copy the meeting" and press "OK."

6. The event should now appear on your calendar as below. (Pink is my calendar with the Copy and the greenis the calendar that the event was copied from.)

Duplicating a Event on OWA and New Outlook

1. Open the calendar with the event you want to duplicate.

2. Double click on the event and a pop-up window should appear

3. Select the "Duplicate Event" in the top left of the pop-up

4. Make sure that the calendar next to the save button is the calendar you want to duplicate the event to. (In the example below you will see that smaguire@uchicago.edu is the calendar selected)

5. Now hit the "Save" button and you should see that the event is now in the calendar you desire. (In the example below the brown event is the event on the PME Event calendar and the blue event is on my calendar.)